(Company Name)
(Address)
Dear Sir,
We are sorry to request you to cancel our order No. ____________ dated ____________ placed through your sales representative ____________ (Name).
ADVERTISEMENTS:
The necessity has arisen as one of our Accounts Clerk had not made the entry of receipts during the last month and as such our Stock Register did not show an exact position at the time of our placing the order with you. We may therefore, not require any supplies of ____________ (Item Name) for ____________ (Months) to come.
We assure you that when the need arises we shall place a large order with you. In case you incur any loss on this account, kindly debit the amount to our account and include the same in our next bill.
Meanwhile we thank you and assure you of our best help and cooperation ever.
Yours faithfully,
(Your Name)
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