How to Write Powerful Business Letters? (With 5 Samples)

Sample Business Letters on : 1. Sample Letter on the Statement of Account 2. Sample Letter Inquiring Freight Charges 3. Sample Letter for Open Delivery 4. Sample Letter of Complaint Regarding the Dishonored Cheque 5. Sample Letter from an Agent to the Airways.

Sample Business Letters

1. Sample Letter on the Statement of Account

To
(Company Name)
(Address)

Dear (Name),

The receipt of your quarterly Statement of Accounts has been closely studied by our Accounts Department which is showing a high debit balance on us. We suggest that you match your statement after conducting a thorough Bank-Reconciliation check. I believe some entries are missing in your statement and hence it loses accuracy as well as dependability. I am sure the exercise will not be futile and you will find that we have cleared all pending payments till ____________ (Date).

Please rectify your statement. We are enclosing a Photostat copy of our ledger folio for your perusal and convenience.

Hope to hear from you thereafter.

Yours faithfully,
(Your Name)

2. Sample Letter Inquiring Freight Charges

Dear Sir,

We would like you to furnish us your freight and handling charges/shipping charges for ____________ (No. of parcels) 30″ x 40″ each weighing ____________kg. The cartons contain readymade garments and are ready to be sent to ____________ (Place Name) from ____________ (Place Name) at the earliest.

Thanking You,

Yours faithfully,
(Your Name)

3. Sample Letter for Open Delivery

Dear Sir,

Ref: R/R No. ____________dated ____________, ____________ (Place Name) to ____________ (Place Name).

Our representative/employee had approached you to take delivery of the ____________ (No. of Parcel) parcels booked against R/R No. ____________on ____________ (Date) on ____________ (Train Name) on ____________ (Place Name) to ____________ (Place Name) via ____________ (Place Name). Upon inspection of goods, he found ____________ (No. of cartons) in torn and mutilated condition which can be summed up as badly damaged. It was apparent that certain contents/ packets within were missing.

Hence we request you to give an Open Delivery. Attached is the invoice for reference.

Yours faithfully,
(Your Name)

4. Sample Letter of Complaint Regarding the Dishonoured Cheque

Dear Sir,

We regret to inform you that your cheque No. ____________ dated ____________ for ____________ (Amount) has been returned dishonored. We credited the amount to your account and deposited the above cheque to our bank for collection, but it stands dishonoured due to lack of funds.

We are enclosing this cheque and have once again debited the amount to your account. It has caused us a lot of inconvenience. We request you to remit the above amount immediately by Bank or by Money Order towards full and final settlement of your account.

Yours faithfully,
(Your Name)

5. Sample Letter from an Agent to the Airways

From
(Agents Name)
(Address)
(Date)

To
The Manager
(Airways Name)
(Address)

Dear Sir,

We are sending through our representative ____________ (No. of Cases) cases of ____________ (Item Name) for air cargo to ____________ (Place Name). All papers duly completed are enclosed. The freight bill for these cases should be sent to us in duplicate for payment on due course.

Yours faithfully,
(Agents Name)