How to write Business Letters? (2 sample Formats)

Do you want to learn the format of writing a business letter? Well, you are in the right place. Below you can read an amazing collection of five business letter formats to help you to get an overall idea on this concept.

1. Letter from the Company for the Cancellation of Dealership

To
(Company Name)
(Address)

Sirs,

We wish to inform you that seeing your working condi­tion which includes delayed payment and less lifting of materials since ____________ (Date), it has been decided to ‘Can­cel’ your dealership for ____________ (Address). From market sources also we have come to know that you are selling our prod­ucts at lesser rates than mentioned in the price-list. You are requested to visit our premises and clear the matter. No further order will be entertained, and your present order lying with us also will not be executed.

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Yours Sincerely,
For (Company Name)
(Address)

2. Letter from a Dealer to a Company for Dealership

To
(Company Name)
(Address)

Sirs,

Having gone through your advertisement ____________ (Date) the undersigned would like to inform you that he has been in the trading line since ____________ (Year) and at present has a turn­over of approximately ____________ (Amount) per annum. He also has a warehouse facility and is quite centrally located. Be­ing in the trade for the last ____________ (Years), he has devel­oped a strong customer network. Employing 20 num­bers of personnel, he has a strong command in the mar­ket because of his association with other good compa­nies. Enclosed find all the necessary business details.

Awaiting your positive response and assuring you of our co-operation.

Thanking You

Yours Sincerely,
For (Company Name)

3. Covering Letter of Introduction

To
(Company Name)
(Address)

Sirs,

We take this opportunity to introduce ourselves as one of the reputed and committed suppliers of computers and computer peripherals. Established in ____________ (Year), we are in the market for the last ____________ (Year) and in these growing years, we have made many clients and have given them a complaint-free service. Simultaneously, we have not increased our rates in a haphazard manner and even today our customers are extremely satisfied with our rea­sonable rates and quality products. Further for your ref­erence, we furnish you a list of our clients from whom you can enquire about our services. As far our payment terms are concerned, it is within (Days) from the re­ceipt of goods by the customer. We also have a dis­count structure especially for the banks and the financial institutions.

Kindly find enclosed our

1. Product list with rates

2. Client list

3. Letters of Satisfactory Services

We are sincerely looking forward to do business with your esteemed organisation and add one more feather to our cap.

Assuring you of our best services and looking forward to a meeting.

Thanking You

Yours Sincerely,
For (Company Name)

Reply to Previous Letter

To,
(Company Name)
(Address)

Sirs,

We are in receipt of your letter ____________ (Date) and we have gone through your product list/client list/satisfac­tory service list which seemed quite impressive. We would highly appreciate if you can designate an execu­tive from your company to meet us for a formal discus­sion on any working day between ____________ (Time). He can meet the undersigned for business proposal.

Thanking You

Yours Sincerely,
Estate Manager
(Company Name)

4. Covering Letter of Introduction

To
(Company Name)
(Address)

Sirs,

We take this opportunity to introduce ourselves as one of the reputed and committed suppliers of computers and computer peripherals. Established in ____________ (Year), we are in the market for the last ____________ (Year) and in these growing years, we have made many clients and have given them a complaint-free service. Simultaneously, we have not increased our rates in a haphazard manner and even today our customers are extremely satisfied with our rea­sonable rates and quality products. Further for your ref­erence, we furnish you a list of our clients from whom you can enquire about our services. As far our payment terms are concerned, it is within (Days) from the re­ceipt of goods by the customer. We also have a dis­count structure especially for the banks and the financial institutions.

Kindly find enclosed our

1. Product list with rates

2. Client list

3. Letters of Satisfactory Services

We are sincerely looking forward to do business with your esteemed organisation and add one more feather to our cap.

Assuring you of our best services and looking forward to a meeting.

Thanking You

Yours Sincerely,
For (Company Name)

Reply to Previous Letter

To,
(Company Name)
(Address)

Sirs,

We are in receipt of your letter ____________ (Date) and we have gone through your product list/client list/satisfac­tory service list which seemed quite impressive. We would highly appreciate if you can designate an execu­tive from your company to meet us for a formal discus­sion on any working day between ____________ (Time). He can meet the undersigned for business proposal.

Thanking You

Yours Sincerely,
Estate Manager
(Company Name)

5. Placing an Order

To
(Company Name)
(Address)

Sirs,

This letter is in reference to the visit of your sales execu­tive, ____________ (Name), to our premises ____________ (Date) and the subsequent discussion with him regarding the purchase of 20 Nos. of computer chairs Model No. ____________. We are pleased to inform you to kindly supply the same against our P.O. No. ____________, ____________ (Date). As per his verbal commitment, the delivery should be made within ____________ (Day) from the receipt of the order.

Thanking You

Yours Sincerely,
For (Bank Name)

Reply to the Previous Letter

To
(Bank Name)
(Address)

Sir,

We acknowledge the receipt of your purchase order vide P.O. No. ____________, ____________ (Date). As per your letter, we will make the delivery of the above-mentioned purchase order latest by ____________ (Date). In the same breath, we would like to assure you of our best of ser­vices and maintain a long standing business relation­ship. Kindly revert to us in case of any further require­ments.

Always at your services

Thanking You

Yours Faithfully,
For (Company Name)