To
(Company Name)
(Address)
(Date)
Dear (Name),
The Board of the Directors of the Company has decided in its recent meeting that your services as Computer Programmer will no longer be needed from ____________ (Date). I very much regret this decision, but I feel it is in the interest of yourself and the company as well. As you are aware the company has incurred huge losses during the last three years and the turnover has constantly decreased. Moreover, your confidential reports have not been at all satisfactory and you have been issued two warnings during the last six months for dereliction in your duties. However, under the newly framed exit policy, you will be treated generously for your long service to the company and you will be given ____________ (Amount) for every year of your service in the company. But you should send in your voluntary resignation as we don’t want to serve you a termination letter because it would harm your future interests.
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ADVERTISEMENTS:
I hope you will find some other job elsewhere. We are willing to grant you a testimonial to help you get a job.
Yours sincerely,
(Your Name)
Administrative Officer