Dear Sir,
We regret to say that despite our repeated requests and suggestions, you have not cared to improve our sales in your region. There have been many complaints from customers and buyers about your tardy approach.
ADVERTISEMENTS:
Consignments are generally delayed resulting in gross inconvenience to our customers. Moreover, you are spoiling the goodwill and reputation of our company by your corrupt dealings.
We are left with no choice accept to terminate your agency and this may please be treated as ____________ days notice in accordance with Section 8A of our Agreement/Contract.
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Kindly clear all pending accounts at an early date and submit the stock taken on credit, failing which your Surety Amount shall be forfeited.
Please clear all pending accounts at an early date.
ADVERTISEMENTS:
Yours faithfully,
Managing Director
Sample lines
Give the information outright
1) This is to bring to your notice that your Distributorship has been cancelled.
2) You are hereby informed that you are no longer allowed to function as our sole Agents.
ADVERTISEMENTS:
3) You are to surrender our Agency in effect of the decision taken by our Managing Director.
4) We regret to inform you that you can no longer represent us as sole Distributors.
Give reasons
5) You have not taken heed to improve sales.
6) In spite of our repeated warnings and earlier notifications, you have not mended your corrupt practices which have been tarnishing our reputation and goodwill.
7) You have never fulfilled the Sales Targets in your region.
8) Sales have continuously been dwindling in the region and competitors have been over riding our products.
Close by instructions
9) We hereby instruct you to clear your account.
10) You are hence advised to surrender all stock lying with you in excess of the orders in hand.
11) Kindly come to the office and surrender the requisite documents.