Dear Sir,
We thank you for your letter dated ____________ (Date). After thorough consideration of your terms and conditions and astute observation of all applications, our Managers have concurred unanimously to appoint you as our sole stockists and Distributors for ____________ (Place Name), ____________ (Place Name), ____________ (Place Name) and ____________ (Place Name).
ADVERTISEMENTS:
You are required to send your acceptance letter, a set of enclosed contract papers duly signed and a security draft for the stipulated amount of ____________ (Amount).
Kindly complete the requisite formalities within ____________days of the receipt of this letter failing which our agreement would stand cancelled.
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We shall be pleased to formally announce your retention by us as sole stockist/Distributors after the completion of documentation.
Yours faithfully,
(Your Name)
Second Example
ADVERTISEMENTS:
Dear Sir,
We thank you for your letter of ____________ (Date) requesting us for Sole Agency Rights. During the last few days we have received many offers from ____________ (Place Name) in this connection, but after a great deal of deliberation and enquiries we have come to the conclusion that your firm can well represent us in ____________ (Place Name).
We are sending separately the terms and conditions regarding our agency. Most of the terms mentioned in your letter are already incorporated in it. Please send your formal acceptance by return posts so that we may get the agreement ready and order circulars to be printed declaring your appointment as our Sole Agents in ____________ (Place Name).
Thanking you
ADVERTISEMENTS:
Yours faithfully,
(Your Name)
Appointment
Start by informing the grant of agency
1) You would be delighted to learn that you have been appointed as exclusive agent for ____________ (Place Name).
2) In response to your letter and our further discussions on the matter, we are glad to offer you the Agency for ____________ (Place Name) region.
3) We are pleased to appoint you our sole and exclusive Distributors for ____________ (Place Name).
4) Our Directors have carefully perused your application and have decided to appoint you our Stockiest/Agents for ____________ (Place Name) on following terms and conditions.
5) Thank you for your letter dated ____________, applying for becoming an Agent of our products. We are pleased to consider it and appoint you our Agent for ____________ (Place Name).
The matter should refer to terms of conditions
6) If the terms of the said agreement meet your approval, we request you to return its duplicate copy duly signed.
7) We invite you to our Head Office (by appointment of course) to discuss the terms and conditions.
8) Kindly make it convenient to come over personally to discuss the matter.
9) You can send your representative to finalise the matter.
10) We request you to take care of the formalities as soon as possible and deposit the Surety Amount.
11) You shall be entitled to commissions, perks and requisites as per the company policy.
12) Kindly formulate a sales plan with estimated targets.
13) Upon completion of documents, your orders can be complied with.
14) Please revert back to us if you accept the Agent ship granted to you.