Equipment Records are given below:
(a) Library Register:
Ideally, there should be three library registers. One will contain detailed information about the books in the library such as title, author, date of purchase/receipt, price, serial number, catalogue number etc. with a cross reference to the contingencies register.
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The second register should contain a list of books classified according to subjects such as history, geography, science, fiction, general knowledge, educational theory and so on.
A copy of this could be kept in the teacher’s room for their use. The third register should record details about withdrawal of books including title, date of issue and return, the signature of the person taking it and the signature of the librarian.
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If the school also has class libraries, each class library should maintain the first and the third types of registers mentioned above.
(b) Property Register:
It maintains a record of all the furniture and movable equipment in the school. Whenever an equipment or furniture of a more or less durable type (permanent in nature) is purchased by the school, it must be entered in the property register.
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It should record details such as name of the article/object, date of purchase and receipt/installation, price, quantity and the name of the sanctioning authority. No entry from this register can be removed without the sanction of the controlling authorities obtained through an appropriate procedure and their signature.
If some old-discarded item is disposed off, the amount received on selling it should be credited to the school’s reserve fund.
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The property register should be checked by the principal at least once a term. Each room should also contain a list of furniture and equipment kept in it and this list could be pasted on the doors or walls of the room.
(c) Sports Material Registers:
These are of two types: One recording details about each material purchased, date of purchase, quantity and price while the other register maintains a record of each material issued to students, date of issue, students’ signature, date of return and the teacher-in-charge’s signature.